NDIS software that connects
rostering, notes, claims & payroll.
Most NDIS providers close their fortnight with the same routine: cross-checking a roster against a WhatsApp thread of shift notes, manually entering claim lines in PRODA, finding errors after the run. That's not a software problem. It's a disconnected tools problem — and it costs the average small provider two hours every fortnight in fixable rework, plus the claims that quietly slip through unchecked.
Rostrel connects rostering, case notes, NDIS claims and payroll into one chain. The support you deliver is the support you claim — and the support you get paid for.
One connected chain, not four tools
Rostering
Build fortnightly rosters from templates, with conflict and gap detection.
Case notes
Support workers log notes from any device, auto-matched to the shift.
NDIS claims
PRODA-ready DS and SC claims, generated from the notes that back them.
Payroll
Export verified timesheets straight to Xero — hours, km and rates included.
Built for small providers
Rostrel is designed for teams under twenty — often under ten — where the person doing the roster is also doing the claims and the payroll. It's priced per active participant with unlimited workers, so growing your team never grows your bill, and it's simple enough to be live in days, not months.
Still weighing up platforms? Our buyer's guide to the best NDIS software walks through the seven things that matter and the trade-offs between the main tools.
When should a small provider move on from spreadsheets?
Spreadsheets are sensible at the start. They become risky when they stop being a record and start acting like your roster, billing system, payroll checker and compliance trail at the same time. You are ready for connected NDIS software when two or more of these are happening every fortnight:
- The same shift is re-keyedRoster, note, claim and payroll each need a separate copy.
- Problems appear at claim timeMissing notes and wrong item codes are found after the fortnight closes.
- Your plan balances driftThe spreadsheet total and the work already delivered no longer agree.
- Only one person knows the processIf they are away, nobody can confidently finish claims or payroll.
The goal is not to digitise every spreadsheet. It is to remove repeated entry and make exceptions visible before money or documentation is missed. Compare your likely cost with the NDIS software pricing calculator.
See the whole chain in action
Book a quick demo and we'll show you a fortnight, start to finish — roster to payslip.
Book a demoExplore Rostrel by capability
NDIS rostering software
Recurring rosters, open-shift filling and a fortnight completeness view.
NDIS case notes software
Progress notes from the shift, linked to the claim, with overdue-note tracking.
NDIS invoicing software
Price-guide billing, PRODA bulk claims and a Xero push.
NDIS billing software
The full claim cycle: capture, bulk upload, rejection prevention, reconciliation.
NDIS payroll software
SCHADS-correct timesheets, exported to Xero payroll.
Payroll for complex awards
SCHADS penalties, overtime, sleepovers and broken shifts costed at roster time.
NDIS timesheet software
Timesheets built from the roster — SCHADS day types detected automatically.
NDIS case management software
One connected participant record — plan, budget, notes, agreements and compliance.
NDIS compliance software
Audit-ready by design — every claim tied to a documented shift.
NDIS software for sole traders
Free tier for one-person providers, then plans that scale with you.
Frequently asked questions
What is NDIS software?
NDIS software helps disability support providers run the day-to-day of delivering NDIS supports — rostering support workers, recording case notes, generating NDIS claims, and exporting payroll. The best tools connect these so the support you deliver matches what you claim and pay.
What is the best NDIS software for small providers?
Small providers are usually best served by an all-in-one tool priced per participant (not per worker), simple enough to run without a long onboarding, with Australian support. Rostrel is built specifically for this — connecting rostering, notes, claims and payroll for teams under twenty.
Does Rostrel integrate with Xero and PRODA?
Yes. Rostrel exports verified timesheets to Xero for payroll and generates PRODA-ready NDIS claims, so you're not re-keying data between systems.
How much does NDIS software cost?
Rostrel is priced per active participant with unlimited workers — Starter from $299/mo, Growth $349/mo and Scale $699/mo — all-inclusive, with no setup fee and no lock-in. See the pricing section on our homepage.
When should a small NDIS provider move on from spreadsheets?
Move when the same shift is being copied into multiple places, notes are missing at claim time, plan balances are hard to trust, or payroll takes a manual reconciliation. Those are signs the spreadsheet is no longer a simple tool — it has become an operational dependency without controls or an audit trail.