NDIS payroll software, SCHADS done right.
Disability payroll is where the SCHADS award turns a simple timesheet into a minefield: evening loadings, weekend and public-holiday penalties, broken-shift allowances, sleepovers. Get one wrong and it’s an underpayment. Rostrel reads the actual shift and applies the right SCHADS treatment before the hours ever reach your pay run.
A note on scope: Rostrel does the NDIS-specific part — SCHADS interpretation and clean timesheets — and exports to Xero, which runs the actual pay and Single Touch Payroll. You keep Xero; Rostrel makes sure what feeds it is correct.
What NDIS payroll actually involves
NDIS payroll means paying disability support workers under the SCHADS Award, where the same shift can attract weekday, evening, weekend, public-holiday, broken-shift or sleepover rates depending on when it was worked. Rostrel reads each rostered shift's actual times, applies the correct SCHADS treatment automatically, and exports clean timesheets to Xero for the pay run and Single Touch Payroll — so what you pay a worker matches the support that was delivered and claimed to the NDIS.
What it does
SCHADS rates applied automatically
Each shift is classified by when it was worked — weekday, evening from 8pm, Saturday, Sunday, public holiday — and the matching SCHADS treatment is applied, including broken-shift and sleepover components. No rate table to remember, no day type to look up. New to the award? Read our SCHADS basics guide.
Hours from delivered support, not guesswork
Pay is built from the case-note start and finish times — the record of what was actually delivered — the same source your NDIS claim comes from. Clock punches are used for verification, not as the pay figure, so a missed punch never becomes a payroll gap.
One-click export to Xero payroll
Approved timesheets export straight to Xero with earnings rates already mapped, so your pay run reflects the award rather than what a spreadsheet assumed. Xero handles the pay and STP filing.
Pay and claim from the same shift
Because the roster, the claim and the timesheet all trace back to one shift, what you pay a worker and what you claim from the NDIS stay aligned — and you can see the margin between them.
SCHADS rates change every 1 July
The Fair Work Commission updates SCHADS minimum rates each financial year. Always run pay on the current rates — applying last year’s, even for a few days, is an underpayment. Our SCHADS guide covers what to check each July.
Frequently asked questions
Does Rostrel run my payroll?
Rostrel does the NDIS-specific part — SCHADS interpretation and clean timesheets — and exports to Xero, which runs the pay and STP filing. You keep Xero as your payroll engine; Rostrel makes sure the hours and rates feeding it are right.
How does it handle penalty rates and allowances?
It classifies each shift by when it was worked and applies the matching SCHADS treatment — evening, weekend, public-holiday penalties plus broken-shift and sleepover components — automatically from the shift times.
Where do payroll hours come from?
From the case-note start and finish times for each delivered shift — the same record the NDIS claim is built from — so pay stays aligned with delivered support.
How much does NDIS payroll software cost?
Rostrel is priced per active participant with unlimited workers — Starter from $299/mo, Growth $349/mo and Scale $699/mo, plus a free tier for one-person providers. Plans are all-inclusive, so payroll is part of every plan rather than a paid add-on — no setup fee and no lock-in. See our pricing page for the full breakdown.
Stop second-guessing SCHADS
See your shifts turn into award-correct timesheets, ready for Xero, in a 20-minute demo. Bring your trickiest sleepover or broken-shift example.
Book a 20-minute demo